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Capture. Upload a PDF or photo, or let it arrive by email or portal. The agent reads the vendor, every line and the totals, then creates the bill in NetSuite.
Validate. Vendor, math, purchase order and duplicate checks run first. Anything that doesn’t add up is held for review, not posted.
Route. Every bill goes to the right approver through your existing NetSuite approvals. Ask what’s waiting, or why a bill went to someone, and get a plain answer.
Reads the vendor, line items, totals, tax and currency from any layout, in any language.
Matches every bill to its purchase order and receipt, and shows exactly where they differ.
Catches invoices that were already entered and holds them before they post.
Compare the NetSuite bill against the original invoice side by side before you approve.
Vendors submit invoices and check status without a NetSuite license.
Bills follow your existing NetSuite approval rules, and every step is on record.
Does the AP Agent post bills on its own?
No. It captures and checks each bill, then sends it through your existing NetSuite approvals. A person approves before anything is paid.
Do we need invoice templates?
No. The agent reads any invoice layout, in any language and currency, with no templates or training.
How much data access does AI / LLM have?
The AI / LLM only has access to the specific documents and data provided to it for processing, such as the invoice being read. It does not have access to your broader NetSuite account, records, transactions, reports, financial data, customer data, vendor master data, or any other NetSuite information.
Do vendors need a NetSuite login?
No. Vendors send invoices by email or upload them to a self-service portal.
How is AP Agent different from NetSuite Bill Capture?
The AP Agent adds line-level capture, PO matching, duplicate checks and plain-English answers on top of standard NetSuite AP.
How long does it take for AP Agent to go live?
Most teams are live in days, not months. Our team handles setup inside your NetSuite account.
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